Medium-term apartments
Stays of one to eleven months, monthly rent, deposits and a real move in.
Solutions
Built for rental businesses with real operational complexity.
Monthly rent, deposits, contracts, verification, move-ins, move-outs and recurring operational work. Rooms, apartments and whole portfolios, in one connected operation.
Customer focus
Built for rental businesses with real operational complexity.
StayMesh is designed for stays measured in months, where the tenant is a resident, the money is a contract and the operation continues long after the keys are handed over.
Long-term residential portfolios
Annual contracts, renewals, indexation and steady operational work.
Co-living operators
Rooms in shared properties, overlapping contracts and shared area upkeep.
Student housing
Academic-year cycles, guarantors, high-volume move in and move out weeks.
Corporate housing
Company tenants, invoicing to a business and strict arrival expectations.
Multi-property residential management
Several owners, several buildings, one operational team.
Each room is a separately bookable unit inside one property. Rent, deposit and contract belong to the room, while cleaning and inspection cover both the room and the shared areas.
- Room 3B rents at 690 EUR per month with a 690 EUR deposit
- Four contracts in one apartment, each with a different end date
- Move out of one room prepares a room clean plus a shared area check
- Room level inventory so a missing chair is attributed correctly
Connected product pillars
Five pillars, one operation.
Channels, imports and property records are the foundations, not the product. Each pillar names the operational problem, the records involved, what AI prepares and what stays with your team.
Revenue and bookings
Booking requests, channel evidence, availability, amendments, cancellations and canonical booking records.
The problem: The same booking arrives twice, changes once and cancels somewhere else. Nobody is certain which version is true.
Connected records
- Booking requests and channel evidence, kept immutable
- One canonical booking per case, with a revision number
- Canonical availability per unit, separate from channel claims
What AI prepares
- A match between an incoming signal and the right unit and case
- A conflict warning when dates overlap an existing booking or block
- A proposed amendment or cancellation with its source event
What stays human
- Confirming a booking
- Applying a date change
- Applying a cancellation and releasing the calendar
A platform can report a cancellation without your calendar releasing anything. StayMesh shows both truths separately until a person applies the change.
Tenants and trust
Tenant onboarding, identity, solvency, documents, communication and tenant history.
The problem: Tenant facts live in a booking platform, an inbox, a shared drive and somebody's head. Verification status is a feeling, not a record.
Connected records
- Candidate details taken from booking evidence
- Tenant records linked to bookings, with their own history
- Documents and verification outcomes with their source
What AI prepares
- A possible match with an existing tenant, never applied on a name alone
- The list of information still missing before move in
- A document request in the tenant's language
What stays human
- Creating or linking a tenant record
- Accepting or rejecting verification evidence
- Rejecting an applicant
Verification carried out by a booking platform and verification carried out in StayMesh stay separate and traceable. StayMesh never presents someone else's check as its own.
Finance operations
Expected rent, deposits, fees, channel payouts, received-payment reconciliation, exceptions and reporting.
The problem: Expected income and received income are treated as the same number until the bank statement disagrees.
Connected records
- Expected rent periods derived from the booking dates
- Deposits, fees and channel payouts as separate obligations
- Received payments recorded against what was expected
What AI prepares
- A full expected schedule from the commercial terms of the unit
- An exception when two authoritative sources disagree on an amount
- A reconciliation proposal when a receipt looks like a match
What stays human
- Approving a financial schedule
- Resolving a conflicting amount
- Any movement of money
Expected is not received. StayMesh labels every amount as one or the other and never merges them.
Property operations
Check-ins, check-outs, inspections, cleaning, inventory, maintenance and external contractors.
The problem: A booking changes on Friday and the cleaner still turns up on the old date.
Connected records
- Arrivals and departures derived from canonical booking dates
- Cleaning, inspection and turnover tasks per unit
- Maintenance issues, contractor assignments and unit history
What AI prepares
- Turnover work as soon as dates are confirmed or amended
- A triage summary and troubleshooting steps for a reported issue
- A contractor assignment with the access and scope details
What stays human
- Dispatching a contractor
- Granting property access
- Approving spending
A booking prepares the operational work. It never dispatches people, opens doors or spends money on its own.
Compliance and control
Local requirements, required documents, renewal deadlines, permissions, approvals and audit history.
The problem: Rules differ per city and per contract type, and the deadline is usually noticed after it passes.
Connected records
- Required documents per property and per contract type
- Renewal and expiry deadlines
- An immutable history of who approved what, and when
What AI prepares
- A reminder before a document or permit expires
- A checklist of what a specific location appears to require
- An audit-ready summary of a booking's full life
What stays human
- Confirming that a requirement applies
- Signing or filing anything legal
- Changing permissions and roles
StayMesh organises requirements and deadlines. It does not provide legal advice and it is not a substitute for professional counsel.
Not a fit for nightly stays.
StayMesh is deliberately built for stays measured in months. If your business runs on nightly pricing, holiday stays or hotel operations, another product will serve you better.